Best Task Management Software for Small Businesses (2023)

Published at business by Sael on 08th Nov 2023

2023 is a dynamic era for small businesses, where adaptability and efficiency are the keys to success. As the business world changes, it's more important than ever to manage jobs and projects carefully. Thanks to modern task management software, small businesses now have the tools to stay organized, work together well, and get the most done.

This blog will discuss the best task management software that will be popular in 2023 and help small businesses deal with everyday problems and reach their objectives.

Table of Contents

  1. What is Task Management Software
  2. Why are they needed for Small Businesses
  3. What is the best Task Management Software for Small Business
    3.2. ClickUp
    3.3. Airtable
    3.4. Asana
    3.5. Trello
  4. Conclusion

1. What is Task Management Software

Task management software is a vital tool that helps teams, managers, and businesses organize, keep track of, prioritize, and work together on projects and tasks more efficiently. You can use it to keep track of all of your work-related tasks, from easy ones to more difficult ones.

2. Why the best task management software is needed for small businesses

Task scheduling software is well-known for saving the time, money, and effort that goes into manually streamlining company processes.

  • Enhances Planning and Execution
  • Streamlines the process of managing tasks
  • Allows monitoring of tasks in real-time
  • It helps remote teams work together better
  • Enhances the visual and functional power of task prioritization
  • Reduces mistakes and neglect of people
  • Organisation of Business Tasks Automated to Reduce Resource Waste
  • Assesses the Amount of Time Spent on Each Task
  • Keeps business-critical data safe.

3. What is the best Task Management software for small businesses

3.1. is widely recognized as the best task management software and work operating system software that helps groups and teams organize, keep track of, and handle their work well. It gives teams a central place to work together on projects, keep track of tasks, and stay on the same page.

Key features of the best task management software-

  • Boards and Columns: Make your boards and columns to show how your work is done. Add due dates, jobs, and dependencies.
  • Automation: Use custom triggers and actions to make routine jobs and processes run automatically.
  • Communication: Real-time comments, file sharing, and @mentions make it easier for people to work together.
  • Calendar and Timeline Views: You can see projects and jobs in the form of a calendar or a Gantt chart to keep track of due dates and dependencies.
  • Dashboards: Make graphic dashboards to monitor KPIs and project progress.
  • Integrations: Integrations let you link up with well-known services and apps.
  • Mobile App: You can use on the go with its mobile applications for iOS and Android.

Price of best task management software: has different price plans for teams of different sizes and needs. The price is based on a plan where you pay for each user each month.

Basic: It costs $8 a month for each person, which is suitable for small teams.

Standard: It costs $10 a month for each user and has more advanced tools.

Pro: It starts at $16 a month per user, and there are more automation and integration choices available.

Enterprise: Prices that are suited to the needs of bigger businesses.

3.2. ClickUp

ClickUp is a flexible productivity and task management tool that gives individuals and teams a platform to plan, work together, and effectively manage assignments and projects. Users can improve their process with its many valuable features.

Key features of the best task management software – Clickup:

  • Hierarchy:

With its tasks, subtasks, lists, folders, and spaces, ClickUp's structure is very flexible. This makes it easy to organize work at different levels.

  • Options for customization:

Users can make the site fit their needs by adding their fields, views, statuses, and workflows.

  • Figuring out time:

It's excellent for time-based billing and analyzing productivity because it lets you keep track of the time you spend on jobs and projects.

  • The goals:

Make plans, keep track of your work, and ensure that your smaller goals fit in with your bigger ones.

  • The documents:

You can make papers and notes together with other people right in ClickUp.

  • Using automation:

Use automation rules that you can change to automate routine jobs and processes.

  • Needs and Wants:

Take care of job dependencies to make sure that work gets done in the correct order.

  • The dashboard:

You can use charts, graphs, and widgets to make your custom dashboards that show data and stats.

  • Apps for phones:

You can use mobile apps to get to ClickUp on iOS and Android devices.


Price of best task management software:

 The prices are based on a plan of charging each user for a month.


ClickUp has a free plan for individuals and small teams that only includes a few features.

No Limits:

This plan comes with extra features and customization choices and costs $5 per user per month.

Guest access:

With advanced tools, guest access, and the ability to make reports, it starts at $9 per user per month.

The business:

For bigger businesses, we offer custom pricing that includes tools like single sign-on (SSO), advanced security, and dedicated support.

3.3. Airtable

Airtable is a collaborative cloud-based database and project management tool that lets users make and keep track of a lot of different tasks, projects, and information in a way that is both highly flexible and organized. It's easy to use like a spreadsheet and powerful like a database so it can be used for many jobs and in many fields.

Key features of the best task management software- Airtable:

  • Personalized Databases: People can make their files with text, numbers, dates, attachments, links, and other fields.
  • Perspectives: Airtable lets users work with data in a manner that suits them best by giving them a choice of views, such as grid, calendar, Kanban, gallery, and more.
  • Collaboration: You can work with your team in real-time, leave comments, and use @mentions to keep everyone involved.
  • Managing tasks: Set due dates, make tasks, and give them to team members. Keep track of work.
  • Automation: You can use pre-built or custom workflows to automate jobs and workflows, like field calculations, record updates, and notifications.
  • Integrations: Integrations let you connect to many other apps and services, which makes it easier to improve the way you do work.
  • Phone App: The Airtable app for iOS and Android lets you access and handle your data and tasks while you're on the go.

Pricing of best task management software:

Airtable has plans that are both free and cost money.

Plan for free:

Airtable has a free plan that only lets you have a certain number of records, views, and files.

Plus Plan: For just $12 a month, this plan gives you more options for customizing your account, such as more records, more file space, and more.

Plan B:

This plan starts at $24 per user per month and comes with extra tools like field history, advanced calendar and grid views, and more.

Business Plan:

Larger businesses can get custom pricing that includes better protection, compliance, and priority support.

3.4. Asana

Asana is a widely recognized software for managing tasks and working together that helps groups and teams plan, organize, and keep track of their work better. It lets teams manage jobs, projects, and workflows from one place, which makes it easier for them to work together and keep track of their progress.

Key features of the best task management software- Asana

  • Multiple Project Views:

 Asana gives users a lot of different ways to see and handle their projects and tasks, such as Kanban boards, lists, and calendars. Each person on the team can do their job in the best way for them, which lets them be as effective as possible. You could also make project screens that you can change to fit the project's needs.

  • Automated Process Management:

Asana automates multi-business application procedures. The Asana graphical workflow builder enables you to cascade due dates and assign tasks to team members for simple workflows with dozens of people, tools, and tasks. Automation frees up time for more vital duties despite hefty expenses.

  • Integrations:

Asana connects with Slack, Dropbox, Google Drive, Zapier, Tableau, Zoom, and Salesforce.

  • Collaboration:

Asana allows team file-sharing of PDFs, JPGs, and Google Docs. Teams may delegate, prioritize, establish deadlines, and communicate. Teams can collaborate without emailing daily by planning around one other's schedules.

  • Scrum and Agile Support:

With its scrum board, Asana facilitates agile project management. It supports sprint planning, bug tracking, product releases, roadmaps, feedback, and task iteration monitoring.


Pricing of best task management software:

Asana has different price plans for teams of different sizes and with additional needs.

Basic: For small teams, Asana has a free basic plan with only a few tools.

Premium: It costs $10.99 monthly per user and has extra tools like a timeline view, custom fields, and priority support.

Business: Prices start at $24.99 a month per person and include extras like forms, automation rules, and proofreading.

Enterprise: Special pricing for significant businesses that want better security, compliance, and help.

3.5. Trello

Trello is a well-known and simple-to-use software for keeping track of tasks and helps people and teams organize, prioritize, and keep track of their projects and tasks through a visual and simple interface. It's easy to use and can be changed to fit the wants of many people, which makes Trello useful.

Key features of the best task management software- Trello:

Apps and Interactivity:

Trello is available on the web, on macOS, Windows, and on Android, iPhone, and iPad. The web interface is fast and includes great drag-and-drop options for uploading attachments. Installing the desktop app provides benefits. Receive desktop notifications and quick-add options. Touch Bar and keyboard shortcut support are available on compatible Macs.


Your Trello board may need you to always follow one action with another. This allows automation. For instance, moving a card to the Done column can immediately tick off its subtasks. Transferring a card to Delayed may automatically extend the due date by ten days.

Card Features:

Color-coded labels organize cards too. Each label uses a color; therefore, after ten labels, you may confuse their functions. Patterns can be enabled for colorblind users.


Trello facilitates collaborative workflow management. Trello is flexible, so it may require some trial and error to use it efficiently for your team and workload. Trello might be an excellent collaboration tool for light project management.


Pricing of the best task management software- Trello:

Trello has different pricing plans to meet the wants and budgets of all users.


Trello has a free plan with only a few Power-Ups and essential tools.

Business-class Trello

This plan has advanced tools like unlimited Power-Ups, automation with Butler, and priority support. For the first year, it costs $12.50 per person, per month.

Trello Enterprise:

Prices that are tailored to the needs of bigger businesses, along with advanced security and management tools.

4. Conclusion

In the fast-paced world of small businesses in 2023, the right and best task management software can be a game-changer. From the versatility of Trello to the visual clarity of Asana, the robust capabilities of, the flexibility of Airtable, and the user-friendly interface of ClickUp, the choices are aplenty.

The best task management software for your small business is the one that aligns with your unique needs and empowers your team to work efficiently and collaboratively. As the year unfolds, make an intelligent choice and watch your small business thrive with the perfect task management solution.